Temping with Orange Recruitment
By their very nature, temporary jobs will vary in length, working hours and the level of skill required, however they offer a great opportunity for you to work in a variety of organisations. This may even help you identify your professional likes and dislikes. It is worth noting that temping could and has led to permanent contracts for many of our candidates.
The working hours can range from part-time, job-share, weekend work, night work and more. The length may vary from a few days to couple of weeks, up to a number of months.
The skills required may vary on the job however will probably include some or all of the following:
A temp job could involve acting as the P.A. to a C.E.O. of a bank, help a charity run an event, data entry in a hospital or working in a finance position in a bank.
The list of temp jobs is endless!
We endeavour to help you with as much information as possible including your personal tax. This, along with other valuable information is contained in our ‘temporary employee handbook’.
If you are interested in temporary jobs, you need to first register. Once you have registered, your cv and your specific requirements will be entered into our ‘work process’. At Orange Recruitment, we venture to find suitable positions that match your specific skills, and personal and professional requirements.
All temporary staff are required to complete a weekly timesheet with the total hours worked, and have this timesheet signed by an authorised person to whom you report to within the client company. Please note that you are only paid for actual hours worked - this does not include your lunch break.
'Normal working hours' may vary from assignment to assignment.
Should a client company require you to work overtime, please check in advance with whoever is supervising your work for authorisation and official overtime rates of pay. Overtime is classed as time worked outside of weekly hours, not daily hours. Please ensure any overtime hours due for payment are clearly marked on your timesheet. Candidates are advised to keep a copy of all their timesheets for their own reference.
Your timesheet must be received by us by 5:30pm on the Friday evening or equivalent last day of your working week in order to be included in the relevant week's payroll. Timesheets received after this deadline, will result in payment not being processed until the following week's payroll.
When timesheets are not paid
Timesheets not received by 5:30pm on Friday evening, will result in hours not being processed. The onus is on you, the candidate to get your timesheet signed by your supervisor and sent back to Orange Recruitment by the deadline. An unsigned time sheet will result in the candidate not being paid.
Once payroll is processed, the net wages are electronically transferred to your bank account as per the completed paypath mandate form, which takes a minimum of two full working days for the bank to process. Funds should be available by the Friday afternoon following the relevant payroll week. In some cases, a payment may arrive in your account earlier than specified. Should a bank holiday occur, funds may be delayed. Whilst Orange Recruitment will endeavour to ensure that all weekly payroll payments are in candidates' bank accounts on the Friday following the completed weeks work, we cannot absolutely guarantee that the funds will enter your account by this time/date, due to unforeseeable circumstances. Thus we would advise you to be mindful of this, especially if you have standing orders coming from your account. You may request to be paid by cheque.
Cheque payments and collection
Cheque payments will be ready for collection at reception at 12.00pm on the Wednesday following the relevant week worked.
Authorised collection: cheques will only be given to candidates or their authorised collector (which must be notified in writing to Orange Recruitment prior to collection) upon valid proof of identification and a signature on our collection form. Similarly any other personal information like P45's or tax documents can only be released with proper identification.
All cheques must be collected.
PPSN: the tax office assigns a PPSN (personal and public service number) and this number should always be quoted when enquiring about any tax-related issues. The payroll department needs this number to process your wages.
If you have not worked in Ireland before, to get a PPSN you must register with the tax office by sending the tax office a completed 12a form.
12a forms: we can supply you with you a 12a form, or you can download the 12a form.
When this form is processed you will receive a PPSN number. Once you notify the tax office of your new employer, you will then receive a tax cert with details of your tax credits. As your employer we will also receive a tax cert so we can place you on the appropriate taxation rate etc.
Please note that employees must arrange their own tax affairs through your assigned tax office, as these details, other than your tax credit details are confidential and not released for salary deduction purposes to employers. For your own benefit arrange this as soon as possible.
Emergency tax and week / month one basis
Until we receive any type of tax related documentation from you, you will be placed on emergency tax. When we receive a current P45 from you, you will be placed on a week/month one basis (depending on whether you are being paid weekly or monthly) and your previous credits are placed on the system. When we receive a current tax cert from the tax office, this allows us to place you on a normal tax bracket and you will receive any refunds that may be due to you.
Tax credit certificate
A tax credit cert is specific to each employee and when received from the revenue, allows us to place you on the appropriate tax rate etc.
Worked in Ireland before but not in this current tax year
You must call the tax office and ask them to organise a tax credit cert to be sent out to Orange Recruitment on your behalf. They will need your PPSN number, our employers number 6374129U and your current salary to process this.
Only tax credit certificates received by 5:30pm Friday evening for payroll deadline will be processed for that week's payroll. Tax credit certificates received after 5:30pm Friday evening will be processed in the following week's payroll.
You will be paid on an hourly basis to the nearest quarter hour. Your hourly rate of pay will vary according to the nature of the assignment and varying rates offered. The varying rates will be subject to statutory and other agreed deductions. Overtime rates are strictly at the discretion of client companies. Your payslip will indicate how the total amount has been calculated. It will also show the deductions and the reasons for them, e.g. PAYE, PRSI, and pension schemes etc.
Any pay queries, which you may have, should be raised with the temp desk.
Over-payments
If you are overpaid for any reason, the total amount of the overpayment will normally be deducted from your next payment. However, if this would cause hardship, arrangements may be made for the overpayment to be recovered over a longer period on request.
Payslips will be issued on a weekly basis on the Friday following the relevant week worked. This will be sent by email to the email address specified on the pay path mandate form that you have filled out.
P45
A P45 is issued to all employees when they are leaving their employer's payroll, and it shows the total pay you have received from your employer and the amount of deductions for income tax and PRSI etc.
You should receive a P45 from your previous employer. Send this P45 into us immediately upon starting on our temporary desk. We will put the relevant details into our system send the appropriate sections to the tax office. This will inform the revenue that you have changed employer and they will send out a current tax cert to Orange Recruitment.
We can only accept P45's from the current year. Only P45's received by the 5:30pm Friday evening deadline will be processed for that week's payroll. P45's received after 5:30pm Friday evening will be processed in the following week's payroll.
When you cease employment with Orange Recruitment, we will issue you with a P45.
Only requests received by the 5:30pm Friday payroll deadline will be processed for that week's payroll. It will then be ready for collection by 12pm on Thursday the following week from our office. If a request is made after the Friday 5:30pm payroll deadline, the P45 will be processed in the following week's payroll.
You should give this P45 to your new employer. Should you be leaving the country, send it to the tax office for any refunds that might be due to you.
A P60 is a document that is processed at the end of the financial year running from 1st January to 31st December for all employees who are on the employers' payroll on the date 31st December. This P60 will show the total pay you have received from us during that year and the amount of deductions for income tax and PRSI. If you have been on and off the payroll of Orange Recruitment throughout the year, the P60 will only be relevant for the last inputted upload of your details onto our payroll bureau.
You should keep this document in a safe place, as you may need to produce it if making enquiries with the revenue.
If you have been issued a P45 by the employer prior to 31st December, you will not be issued with a P60 by the employer, as you are no longer on the employers payroll i.e. The employee has been P45'd off the employers' payroll.
After the 31st December, should you have accumulated a number of P45's and a P60 throughout the year, you should contact the revenue, who will then require these documents to process any tax related queries you may have.
Sick leave is not paid to temporary employees.
Recovery of social welfare
You can contact social welfare who will then advise you of any entitlements, for which you may qualify. Contact Head Office, Department of Social, Community and Family Affairs website: www.welfare.ie
Orange Recruitment pays all temporary employees their entitled holiday pay accumulated, according to the current statutory holiday pay entitlements. Holiday pay is only paid on worked hours that have been accumulated as a temporary candidate with Orange Recruitment.
Assignments offered to you will vary in length, duration, and location as will the nature of duties required to fulfil the job specification.
As your employer we have a legislative obligation to provide you with the facility to contribute to your own pension via a PRSA. In other words we will make the necessary deductions from your salary and transfer this to our designated PRSA provider. Please note however, that although many do, an employer is not obliged to contribute to your pension.
A pension is a very tax-efficient way of saving for your retirement. More information on PRSA's and other types of pensions is available free-of-charge from the Irish financial regulator www.itsyourmoney.ie
More details on Orange Recruitment's designated PRSA provider available on request.
Eu nationals, candidates with an Irish passport, or candidates with valid work permits are eligible to work in Ireland. Proof of visa's, work permits and passports will be required prior to a job placement.
As a temporary employee working at a client's site, you should ensure that you are familiar with your health and safety responsibilities of that site. You must not take any action that could threaten the health & safety of yourself, other employees, customers or members of the public. Supervision, welfare and safety will be the responsibly of your current assigned company during that assignment. All temporary staff are covered by the temporary desk insurance of Orange Recruitment Ltd.
Please take note of the following to avoid any accidents or emergencies and to ensure your safety and the safety of others.
Fire evacuation
Familiarise yourself with the company's fire safety guidelines.
Take note of your nearest fire exit & fire extinguishers.
In the event of an emergency please adhere to the safety guidelines and/or follow the instructions of the designated safety officer to ensure a safe and timely evacuation of the building.
In the event of a fire please contact Orange Recruitment Ltd, thereafter.
Lifting: please do not lift any heavy items or equipment. If necessary get assistance. When lifting stationery and other light items: bend knees, use both hands to lift and get assistance if you feel it is in any way too heavy for you.
Avoid accidents: by walking not running in the office, looking where you are going and notifying immediately a supervisor of loose wires, carpet tiles, loose wall fittings etc.
Lighting / ventilation / work station, seating, desk, pc's, visual display units / heating / cleanliness / client company refuse disposal etc: please contact Orange Recruitment if you are in any way uncomfortable with your work conditions.
We take our obligations regarding the safety, health and welfare of our employees seriously and in this regard your attention is drawn to our safety statement, which is available on our premises. You are also required to abide by the health & safety procedures of any client company where you are placed.
Some things may seem obvious - but sometimes they're the very things we forget!
It's all about presentation - be clean, be neat, wear a suit and avoid excessive jewellery. Every organisation has their own dress code, so play safe and wear a suit on your first day and until you're sure of the company's preference.
Be reliable and punctual - please notify the client company and Orange Recruitment by 8.30am if you are sick or going to be late for an assignment. (Orange Recruitment; emergency candidate mobile number: 086 8888229)
Ask first - check with regards to smoking, toilets, lunchtimes, breaks and any other facilities to which you are entitled.
Assume your work is confidential - do not divulge or discuss business matters even with other members of the company's staff.
If in doubt check it out - it is always better to spend time asking questions than to complete your work incorrectly.
Show respect - do not use personal floppy disks, compact disks, USB's or any other personal external devices that could possible damage client files or it system in any way. Also do not use the email, internet, telephone, fax and client computers, equipment and machinery for personal use, unless you have got permission to do so from the client company in writing.
And in the event of a problem - for example an unacceptable attitude towards you, the type of work being assigned to you, or perhaps difficulty in operating client company office equipment, contact us immediately, we are happy to help with these problems.
Property
All company property in way of keys, files, floppy disks, CD's, USB's, pens, notepads, diaries etc. Or any client company property or any client company staff member's property, in whatsoever form must not be removed from the client company, unless written confirmation is received from the client and all items must be returned to the client by the end of the day of the last day of the assignment with the client company and to the relevant client company member.
Disciplinary action and rules:
1. It is necessary to have a minimum number of rules in the interests of the whole organisation.
2. The rules set standards of performance and behaviour whilst the procedures are designed to help promote fairness and order in the treatment of individuals. It is our aim that the rules and procedures should emphasise and encourage improvement in the conduct of individuals, where they are failing to meet the required standards, and not be a means of punishment.
3. Every effort will be made to ensure that any action taken under this procedure is fair, with you being given the opportunity to state your case and appeal against any decision that you consider to be unjust.
4. The following rules and procedures should ensure that:
The correct procedure is used when inviting you to a disciplinary hearing.
You are fully aware of the correct procedure, the standards of performance, action and behaviour required of you.
Disciplinary action, where necessary, is taken speedily and in a fair, uniform and consistent manner.
You will only be disciplined after careful investigation of the facts and the opportunity to present your side of the case.
Other than for an "off the record" informal reprimand, you have the right to be accompanied by a fellow employee, who may act as a witness or speak on your behalf, at all stages of the formal disciplinary process.
You will not normally be dismissed for a first breach of discipline, except in the case of gross misconduct.
If you are disciplined, you will receive an explanation of the penalty imposed and you will have the right to appeal against the finding and the penalty.
For further information on disciplinary action, rules, rules covering minor misconduct, rules covering major misconduct, rules covering gross misconduct, disciplinary procedure, disciplinary authority, period of warnings, disciplinary appeal procedure, please contact our temporary desk's consultants on 01 6621500. All enquires must be followed up in writing.
Once you have been placed in a temporary position by Orange Recruitment you will be given a ‘temporary welcome handbook'. You will be required to sign this ‘and send it back to us. Your signature confirms that you have read and fully understand the working terms and conditions as a temporary employee of Orange Recruitment Ltd.
